Project Management Support

Sized to your workload

Get the billing, documentation, tracking, and follow-up off your desk—without hiring and training another full-time employee.

Your business may not need another 40-hour position.

But it does need someone who understands construction well enough to take ownership of the office work that keeps coming back to you.

I provide experienced, fractional support for contractors who need help organizing project information, moving documentation forward, preparing billing, tracking outstanding items, and creating processes their existing team can use.

Tell Me What's Stuck

1: Construction Project Backlog Rescue

The Construction Project Backlog Rescue is a fixed-scope engagement for contractors with billing, documentation, project tracking, or closeout work that has become difficult to untangle.

You don’t need to organize everything before bringing me in. We begin by identifying what is open, what is missing, and what is preventing the work from moving forward.

Depending on the agreed scope, your project may include:

  • Organizing active project information

  • Identifying missing documents and decisions

  • Preparing or coordinating billing documentation

  • Tracking change orders, RFIs, and submittals

  • Reconciling billed amounts against project costs

  • Cleaning up project files or closeout records

  • Following up through your authorized contacts

  • Building a practical tracker for the remaining work

You walk away with a clearer view of the backlog, completed priority work, and a more usable way to track what remains.

This is not an audit that leaves you with another list of things to do.

It is hands-on support designed to get the work moving again.

Fixed-scope projects start at $750.

Get Help With Your Backlog

2. Fractional Construction Project Support

Experienced project support without adding another full-time position.

Once the immediate backlog is under control, you may still need someone to maintain the process.

Fractional support gives you access to experienced construction administration and coordination for a defined set of responsibilities—without requiring you to create a full-time role or train someone from the ground up.

Ongoing support may include:

  • Billing and pay-application coordination

  • Billing backup and submission tracking

  • Change-order documentation and tracking

  • RFI and submittal logs

  • Project-document organization

  • Cost and billing reconciliation

  • Deadline, approval, and action-item tracking

  • Procurement and material coordination

  • Closeout documentation

  • Estimating and proposal support

  • Recurring project-status reporting

We define exactly what I own, what remains with your team, who can provide information or approvals, and how communication will work.

You stay informed without having to personally carry every administrative step.

Fractional engagements are priced according to the number of projects, assigned responsibilities, access requirements, and expected availability.

Ask About Fractional Support

3. Construction Systems and Staff Training

Give your current people the structure they were never taught.

Sometimes the right person is already on your team.

You may have an organized office assistant who could become a strong project coordinator with the right construction-specific training. Or you may have experienced employees who understand their work but have never been given a consistent process for documenting and handing off information.

I can help you build the structure they need.

Systems and training projects may include:

  • Project-coordinator training

  • Billing and documentation workflows

  • Estimating-to-operations handoffs

  • Project setup and closeout procedures

  • Change-order, RFI, and submittal processes

  • Roles and responsibility clarification

  • SOPs, templates, checklists, and trackers

  • Training materials tailored to your company

  • Workflow implementation and follow-up

The goal is not to bury your team under more paperwork.

It is to create a process they can realistically follow—and reduce how often every question and unfinished task returns to you.

Build a Stronger Process

Areas I Can Support

Billing and Payment Documentation

  • AIA G702 and G703 pay applications

  • Schedules of values

  • Progress and milestone billing

  • Cost-plus and T&M documentation

  • Fixed-price billing support

  • Billing backup

  • Approval and submission tracking

  • Billed-versus-cost reconciliation

Project Documentation

  • RFIs

  • Change orders

  • Submittal logs

  • Project files

  • Action-item tracking

  • Contract and scope documentation

  • Compliance records

  • Closeout documentation

Estimating and Preconstruction

  • Scope review

  • Electrical estimating support

  • Bid and proposal documentation

  • Subcontractor coordination

  • Material and pricing documentation

  • Change-order estimates

  • Estimating workflows

  • Project handoff organization

Operations and Workflows

  • Project intake

  • Project trackers

  • Procurement tracking

  • Scheduling and deadline visibility

  • SOPs and training materials

  • Administrative workflows

  • Role clarification

  • Process improvement

How It Works

You tell me what is late, disorganized, unfinished, or consuming too much of your time.

You don’t need to diagnose the entire business first.

1. Tell Me What’s Stuck

I review the situation and recommend a defined backlog project, ongoing fractional support, or a systems and training engagement.

We agree on the responsibilities, priorities, access, authorized contacts, communication process, timeline, and investment.

2. We Define the Work

Once the work begins, I organize the information, track the outstanding items, complete the agreed support work, and keep you informed.

I work within your existing chain of command. I do not contact field personnel, customers, general contractors, or other project stakeholders unless you specifically authorize it.

3. I Take Ownership of the Assigned Scope

Frequently Asked Questions

  • Start with a Construction Project Backlog Rescue if work has already piled up, you aren’t sure where the process is breaking, or you want to solve one immediate problem before committing to ongoing support.

    Choose Fractional Construction Project Support when you already know which recurring responsibilities you need someone to own.

    Choose Construction Systems and Staff Training when you have capable employees but need stronger workflows, documentation, or construction-specific training.

    If you’re unsure, tell me what keeps returning to your desk. I’ll recommend the most appropriate starting point.

  • Every Backlog Rescue has a defined scope based on the work creating the most immediate pressure.

    It may include:

    • Reviewing active project information

    • Identifying missing documents, decisions, or billing backup

    • Organizing project files and outstanding items

    • Preparing or coordinating agreed billing documentation

    • Updating change-order, RFI, or submittal logs

    • Reconciling billed amounts against project costs

    • Addressing closeout-documentation gaps

    • Building a tracker for the remaining work

    • Providing a clear summary of completed work and next steps

    The engagement covers the specific projects, records, and deliverables listed in your proposal. It does not automatically include every unfinished item in the company.

    Backlog Rescue projects start at $1,000.

  • Fractional support is priced as a monthly retainer based on:

    • The number and complexity of active projects

    • The responsibilities I will own

    • The expected volume of documents or transactions

    • Required meetings and reporting

    • Response-time expectations

    • The systems and access involved

    Fractional engagements generally start at $750 per month. Your proposal will define the included scope, capacity, communication process, and monthly investment before work begins.

    Monthly retainers are paid in advance.

  • A Backlog Rescue is a one-time engagement with no ongoing commitment.

    Fractional support begins with an initial 90-day engagement. This provides enough time to learn your processes, organize the assigned work, establish a dependable rhythm, and determine whether the arrangement is producing the intended relief.

    After the initial term, the engagement may continue according to the renewal and cancellation terms in your agreement.

  • That depends on the complexity, condition, and administrative demands of each project.

    A contractor with several well-organized projects may require less support than a contractor with one large project involving extensive billing, changes, documentation, and follow-up.

    Your proposal will state the number or category of projects included. Additional projects can be added only after we review the effect on capacity, priorities, and price.

    Fractional support does not include unlimited projects or unlimited requests.

  • Yes. I can provide workflows, documentation, templates, and construction-specific training to help an existing administrative employee develop stronger project-coordination skills.

  • You don’t need to choose before contacting me.

    Tell me what keeps returning to your desk, what is falling behind, and where the pressure is building. I’ll help determine the most appropriate place to begin.

  • Access depends on the work you hire me to perform.

    I may need access to:

    • Relevant contracts and scopes

    • Project folders and existing documentation

    • Schedules of values and billing records

    • Change-order, RFI, and submittal information

    • Cost reports or estimating documents

    • Project-management or document-control software

    • A designated person who can provide information and approvals

    Whenever possible, I use an individual, permission-controlled account rather than shared passwords. Access should be limited to what I need to perform the agreed work.

    I will not contact field personnel, customers, general contractors, subcontractors, or other stakeholders unless you authorize that communication.

  • My experience includes:

    • Microsoft Excel, Word, Outlook, PowerPoint, Teams, and Project

    • Google Workspace

    • Bluebeam

    • Accubid

    • Monday

    • ClickUp

    • Primavera

    • SharePoint

    • Adobe Acrobat and construction-documentation workflows

    I can also learn the systems your company already uses. If a platform requires specialized knowledge I do not have, I will tell you before accepting responsibility for that work.

    I will not recommend changing software simply because another platform is more familiar to me.

  • No. I do not replace your bookkeeper, CPA, tax professional, or licensed accounting provider.

    I support the construction and documentation side of billing, which may include:

    • Pay applications

    • Schedules of values

    • Billing backup

    • Progress and milestone documentation

    • Approval and submission tracking

    • Billed-versus-cost reconciliation

    • Coordination with your authorized accounting contact

    Your accounting professional remains responsible for accounting records, financial reporting, taxes, and professional accounting advice.

  • If a request falls within the agreed scope and available capacity, I’ll add it to the existing priority list.

    If it requires additional time, projects, responsibilities, access, or urgency, I’ll explain the effect before beginning the work. We can adjust the scope, amend the monthly retainer, or create a separate fixed-scope project.

    You will not receive surprise charges for work you did not approve.

You Don’t Need Another Person Waiting for Instructions

You need someone who understands the work, recognizes what is missing, and can take ownership of a clearly defined part of the process.

Tell me what is stuck. We’ll determine what needs immediate attention and whether I’m the right person to help move it forward.

Submit a Project Support Inquiry